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Sunday, 20 December 2009

Diary for Christmas and New Year & Budget Business Cases


As you can imagine there are not many formal meetings over the next couple of weeks.


Just a couple of meetings this week.


On Monday 21st December there is a meeting of the Customers Overview and Scrutiny committee.


Agenda includes: Developing a Corporate Communication Strategy and Review of the Gladstone IT system. The Gladstone system is the IT system used through our Leisure Centres. Although I'm not a member of the committee I'll see if I can attend as I'm interested in the ideas coming through with the Communication Strategy and what they have in mind to use alliterative media to put out information.


On Tuesday 22nd December there is a a meeting of the Social Services Budget and Efficiencies group. A small officer/member group looking at specifically the Social Services departments. I am a member of this group and will be attending the meeting on Tuesday.



That's it then until Principal Overview and Scrutiny Committee on Monday 4th January.


At this meeting we will be reviewing the Business Cases that have been put forward for the next financial year. These where also on the agenda for the Cabinet on 8th December. I was disappointed at this meeting that the Cabinet had not reviewed the Business Cases and instead passed the task straight through to Principal.

Each portfolio holder has agreed the Business Cases associated with there role, but I and other members where expecting them to review and filter through all the Business Cases to at the very least provide some priority to each case. An argument given was that as we had not received the final settlement the cabinet did not know how much they needed to cut. My view is that they still should have given some priority and provide leadership to the rest of the Council in this matter (Is this not what they are paid extra to do).

The fact they where not sure whether it was £350K or more should have not prevented them offering some guidance. In fact had they identified £500K of savings this will have allowed a decision to then be made on what to do with the extra. i.e. add to reserves for future year savings or reducing the expected 5% Council Tax increase.

Instead this initial tranche of the Business Cases has been passed to the backbenchers on the Principal Scrutiny Committee.

I have since the Cabinet meeting discovered that the Business Cases agenda had been brought to Cabinet first as it was felt in the past that the Cabinet should provide the initial guidance. This year they have failed to do this. This is a view that Principal Scrutiny members may just simply pass the job back to the Cabinet. Although I'm not a member of Principal I will be there and will spend a lot of time over the holidays reading the Business Case details. All makes for an interesting new year.



The Council this year will be open between Christmas and New Year for the first time. You can find information on service availability here:




Personally Christmas is a time to catch up with family. Will spend sometime here and a few days away.


If I don't post before Friday, I wish everyone a


Very Merry Christmas
and Happy New Year.


Saturday, 19 December 2009

Santa in Deganwy today at 2pm

Today
Saturday 19th December
Event organised by Conwy Town Council
2pm
Father Christmas in Deganwy

Deganwy Castle Hotel gardens
with Carols and Music from the Llandudno Town Band.

Tuesday, 15 December 2009

CCBC Office Accomodation



At Monday's Informal Council we received a presentation and up date on the Office Accomodation project.

It is no secret, I have posted on the subject in the past, that the Council have been reviewing its Office Accomodation Strategy.

We operate over many locations, which is manly due to the historic make up of the County Authority. It has always been considered that the use of so many buildings and locations is not the most cost effective way in which to operate.

Although through a Cabinet sub-committee and an Officer/Member Task & Finish group (of which I am a member) it was felt that a new location was required to assist in cost savings measures. The site at Bodlondeb and a potential new site in Colwyn Bay where agreed at these committee levels. Bodlondeb would start as soon as possible as Outline Planning Permission had already been given in the past and the land is within CCBC ownership. A review of the Colwyn Bay potential sites would be taken forward within the Strategic Regeneration Area programme review.

In September we held a workshop with WAG who gave us information with regard to the processes they have used to formulate their Accomodation plans and also how the Llandudno Junction HQ had been managed. At that workshop we also held some brain storming exercises in what CCBC would want from it's Accomodation.

Following this meeting and through negotiation WAG offered the assistance (free of charge) of one of its officer who had experience in Organisational Change Management with respect to this type of project.

It was recommeded that before proceeding that we Paused and Reviewed the arguments for the cahnge. The suggestion was that the project went through a full review, with much more detailed assesment of the current situation, requirements for the future and business case work.

The officer has spent the last 35 working days with us, CCBC provided a cross authority team of middle management to formulate a "tiger"team to work with the WAG officer. A dedicated "war room" was set up to spend an intensive period to review this work. The "tiger" team started with a blank canvass, they where asked to come up with their own evidence backed proposals.

Although the Cabinet and T&F committees knew that its proposals made sense and that the proposals would save money, it did not have the detail to be able to explain it. It is very importnat that the authority and its councillors are able to explain why we have a particular strategy. The works will requires us to spend capital money on new buildings and we need to explain and defend this to the residents and council tax payers as to why we are taking this course of action.

Monday was the oppurtunity for members to be updated on the findings and recommendations of this exercise.

The final report is still to be produced and the recommendations to be presentated through the formal democratic process. So the notes below are still draft.

1. Several Options where presented
a> A single main office at Bodondeb with satilite offices
b> A Dual site proposal utilising Bodlondeb and the Civic Centre, Colwyn Bay
c> The 2nd site being in the Colwyn Bay town centre

2. Option c was felt at this time not to be viable, due to several issues. This news was not well received by some councillors, especially the Colwyn Bay based members. The view of the Baylife/SRA members and committee has been that a new office in the Centre of Colwyn Bay would assist with the towns regeneration prospects. This needs to be reviewed again, but at this time the evidence does not seem to back this option to solve the Office Accommodation Strategy. The problem is that this issue could hold up the whole process, due to the political backing that any strategy would require.

3. The final solution is likely to be One or Two Major offices and a satellite presence in Llanwrst.
4. Efficiency savings of at least £5 Million per year

5. The project would be funded predominately through the Capital Programme which will require the the selling of existing assets (buildings and sites).

6 Every month of delay could cost the authority £500k in lost efficiency savings

7. The project will require a dedicated Change Programme Team.

8. The options have been based on a strong evidence base.


9. The WAG officer was extremely impressed with the calibre of officers within the County. He said that it was the best team that he had worked with.

I asked a few questions.
1. To confirm the cost saving potential of £5m per year. For me these figures where very encouraging and in fact much higher than I felt could have been achieved. The savings will be made from a mixture of disposal of assets that cost money to maintain and run, new efficient buildings, change in operational procedures and personnel.

2. Has the cost been based on a realistic market price for assets? Yes, the plan is based on realistic figures, even the worst case scenario where some assets remain on our books for sometime still point to a strong case for Change.

3. Time frame for Cost Savings? Assuming we start progressing in a timely manner the full impact on the cost savings would come into affect in 2012. Any delay will result in missed savings at around £500K per month. Some cost savings will be brought in earlier as the organisational change is implemented.
This project could go along way in helping us dramatically reduce our operating costs in future years. It is essential that now we have the evidence that we move forward with the proposals as soon as possible.
I can see though that certain things will block progress on this, not least the issue with the Colwyn Bay situation.
I will keep you informed on progress, but as I am in no way involved with the Colwyn Bay regeneration it is not easy to report on this part except through hearsay or any progress reported through Impromemengt or Scruting committees.

Pantomime - Highly Recommended


Visited Venue Cymru last night to watch the Opening Night of this years Pantomime.
I took Kallum with me, Thomas will be seeing the show on Thursday with Ysgol Deganwy.
An excellent show and a great time had by all ages.
Laughs, Boos, Cheers a plenty. Fabulous
Craig Revel Horwood was a revelation. To most he is know obviously as a judge on Strictly Come Dancing, but his entertainment production credentials where on show last night.
Singing and Dancing his way through the show. How a man can dance in those shoes, never mind just walking in them, is a sight to behold.
Watch out for guest appearances by the sponsor Churchill the Dog and also a special role for Paul O'Grady.
Had a chance to meet the cast after the show, but Kallum wasn't keen so we came straight home after the show. The other councillors present (around 10) will I'm sure have congratulated the cast and production team.
Fab-U-lous
David Waddington's review in the Pioneer is worth a read, and backs up my thoughts above.

Sunday, 13 December 2009

Diary w/c 14th December


Things slowing down over the next couple of weeks leading up to Christmas.

Not many formal meetings.


Monday 14th December

10am: Informal Council
Presentations: Wales Programme for Improvement
and Presentation to up date Members in the current situation in relation to Office Accommodation - next steps

2pm: Meeting with Quay Hotel with respect to the Deganwy Prom Day involvement.

6:15pm: Taking Kallum to Venue Cymru to see the Pantomime (together with a meet the sponsors and cast session)
http://www.venuecymru.co.uk/details.php?id=634




Tuesday 15th December

3:30pm Meeting with Environmental services, Cllr Mike Priestley and Cllr Dr Stuart Anderson. Assisting Cllr Anderson formulating a report to ask for Council/Cabinet support for an event to mark the 20th anniversary of the Towyn Floods.



Thursday 17th December

9:30 Budget Working Group, Bobdlondeb
Continuing the work with Cllrs Merion Hughes, Brian Cossey, Adrian Tansley, David Holland and the Head of Financial Services.



Saturday 19th December : Advertisement

2pm Event organised by Conwy Town Council

Father Christmas in Deganwy

Deganwy Castle Hotel gardens with Carols and Music from the Llandudno Town Band.

Friday, 11 December 2009

Access to Blogs Reinstated at CCBC


Access to Blogs is to be reinstated at CCBC with immediate effect.


I reported back in October about the Blocking of Access to Blog Sites via the Councils IT equipment.



This was followed by press interest in the story.


There has been some discussions in the background on the issue, including a case I put forward to the Head of Internal Audit, as suggested by the Chief Exec. The case included why I felt access was useful and to elevate concerns that access of the sites does not use up bandwidth as compared to other types of Internet sites. Cllr Linda Groom has also been very busy with this.


This morning a meeting of the Members Online group took place where the subject was discussed by officers and councillors. I wasn't present at the meeting as I am not part of the committee. I'm sure Cllr Groom was and will have put the case forward and I'm sure backed by the Cabinet member.
After the meeting I was copied on the email from the Head of Internal Audit to IT to ask for the blanket ban to be removed. But with the warning that should access be abused by staff or councillors than the ban could be reinstated.
Checks and warnings are in place to ensure that the sites are not abused and that access by staff is only in their own time, unless they are using the information for business purposes.
I mini success and glad to see that after investigation that common sense has prevailed.

Thursday, 10 December 2009

Free Christmas Parking in Deganwy


The above picture was taken this morning at the Car Park on Station Rd, Deganwy.
Free Parking 3pm to 8am
until (and including) Sunday 3rd January 2010
The scheme is actually in operation across the whole county in all Council owned Car Parks, except for Venue Cymru and on the Great Orme summit.
As for Deganwy the scheme is to be welcomed and hopefully help some of the businesses, who are struggling with the impact of several things not least the closure of Maesdu Bridge.
I know that some Deganwy businesses would prefer permanent free parking, but as I have posted before this policy was set before my time and to change it will require a full review of the policy in place. Something that will take time to come through the council processes.
It will be interesting to see if any of the business will be able to use this concession to promote themselves further and may be have some late night openings. I know we have tried it a few times over previous years, but with limited success. But as business people we have to try anything we can to attract people into the shops.
The free parking will also assist the evening trade in the village and help to promote the excellent restaurants we have in the village.
It should be noted that anyone leaving the car overnight will have to have it moved by 8am the next morning.
My name has been put forward to sit on the a new Task & Finish group to look at and review the Car Parking Enforcement activities.
One last thing is the disappointing promotion of the Free Parking after 3pm facility in the County. The press reported on the subject a few weeks ago when the decision was made at Cabinet, but I haven't see anything since.
The Council itself has missed a trick by not promoting it in the recently distributed "Bulletin", which has been delivered to every house in the county.

Monday, 7 December 2009

Diary w/c 7th December

Monday 7th December

10:30am: Principal Overview and Scrutiny Committee (Non-member)
http://modgoveng.conwy.gov.uk/ieListDocuments.aspx?CId=107&MId=1698&Ver=4
Agenda includes:
Review of minutes from a variety of committees
Forward Work Programme
Venue Cymru Market Test
Provisional Settlement 2010/2011 and Medium Term Financial Plan
Maesdu Railway Bridge report

1pm: Conwy Waste Management Board (Member)
To review progress on the Regional Collaborative working on the Residual Waste Project and the Food Waste project.


Tuesday 8th December

9am: Planning Site Visits (Member)
Only 3 sites on the agenda for visits this month

1pm: Cabinet (Non-member)
http://modgoveng.conwy.gov.uk/ieListDocuments.aspx?CId=171&MId=1688&Ver=4
Agenda includes:
Receiving minutes from several committees
North Wales Regional Partnership Board - Draft Version and Leadership Statement - A Reality and an Opportunity
Revenue Business Case Submissions for 2010/11
Calculation of the Council Tax Base
North Wales Adoption Service
Delivery of Regeneration Programme for Llandudno Junction
Conwy Local Development Plan
Consultation on Denbighshire Deposit Local Development Plan
Project Approval: Cae Derw, Llandudno Junction Phase 2
Energy Efficiency Grants for First Time Buyers in Housing Renewal Areas
Ysgol Dinmael
Exempt Item: Chief Executive's Annual Report (this agenda item has been postponed)
Exempt Item: Award of Waste Transport Contract
Exempt Item: Job Evaluation/Modernising Employment
Large agenda today the final settlement is also due to be announced by the Welsh Assembly Government on this day. That together with the Business Case review and the savings identified for next year will all move us towards determining the Council's budget for 2010/11 and hence the level of Council Tax with the final decision due in February.

7pm: District Scout Executive Xmas Meal (Pen Y Bryn, Colwyn Heights)


Wednesday 9th December

9:30am Watch Thomas in the Ysgol Deganwy Christmas Play

2pm: Planning (Member)

6pm: Cartrefi Conwy Board Xmas Meal (Queens Head, Glanwydden)


Thursday 10th December

10am: Meeting the Council's Biodiversity Officer on the Green on Deganwy Promenade

6pm: Communities Overview and Scrutiny Committee (Non-member)
http://modgoveng.conwy.gov.uk/ieListDocuments.aspx?CId=452&MId=1719&Ver=4
Agenda includes:
Conwy Business Support Grant
Affordable Housing Presentation and Affordable Housing Delivery Statement


Friday 11th December

9am: Taking Car in for its Annual Service.

2pm: History of Deganwy Meeting
Peniel Chapel, off Ty Mawr Rd, Deganwy
Progress report, special invited guests are past pupils of the Old School House on All Saints Drive. Refreshments

Future Developments for Rugby in Colwyn Bay


Just to follow up on my post about the u18 International Rugby on Saturday evening at Parc Eirias.

There are some very exiting developments occurring at Parc Eirias at the moment, some of which have been covered in the News:


Clive Griffiths to coach north Wales' Gogledd Cymru



This follows a earlier announcement in the year:

Colwyn Bay venue for rugby team
Colwyn Bay's Parc Eirias has been chosen to host the Gogledd Cymru regional rugby team being developed with Welsh Rugby Union backing.
The WRU and north Wales rugby bodies have joined forces with Conwy County Borough Council to establish the sports ground as the team's base.
WRU north Wales board member Peredur Jenkins said: "Parc Eirias is a perfect location."
WRU chairman David Pickering said: "This is an extremely positive step."
Welsh rugby officials have also set up a working party to consider how best to develop the existing Gogledd Cymru team so it can enter meaningful competitions.


The plans are that the North Wales Rugby Union team will in the future be able to compete at the senior levels.


This will require redevelopment of the facilities at Parc Eirias in Colwyn Bay.


These are in hand and details are with in the press release below:


Planning application for new development at Parc Eirias has been submitted.


See the artist impression above.

Saturday, 5 December 2009

Today: International Rugby at Parc Eirias, Colwyn Bay

About to leave for Colwyn Bay.

Taking Thomas to watch Wales U18 vs Australia Schools XV at Parc Eirias.

Kick Off is at 6pm
Wales 6 Australia 10

Boundary Commission Review of Electoral Divisions

The Daily Post on Thursday ran an article yesterday regarding an agenda item on Thursday's Council meeting.

The article titled "Conwy County opposes cut in councillors".

I'm quoted in the paper: "Cllr Jason Weyman commented on the LGBCW’s “bizarre and strange” proposal: “It will rip counties apart and reform them and I just can’t stand back and watch that.”"



I have posted on this subject a few times before: http://jasonweyman.blogspot.com/search/label/Boundary%20Commision. I first became aware of the Local Government for Wales Boundary Commission's instruction to review all Electoral Divisions in each of Wales' 22 authorities.

Legislation means that such a review has to be performed every 10 years, as such the review has to happen at this time.



My concerns are with the extent the the Commission are making Proposal that will cause extremely significant changes in how the authorities are governed.



You only have to read a selection of the blogs and the press to appreciate that a lot of people are disillusioned with government both national and local, and hence I can see why people will feel that a reduction in the number of Councillors is no bad thing.

Personally I don't have an issue with reducing the number of Councillors, as long as what is left makes sense and will improve how the Council operates and is practical for a Councillor to fulfill there role.

So far the Commission has issued 3 draft proposals for Newport, Neath Port Talbot and our neighbouring authority Denbighshire. The proposals from Denbighshire are must interesting because the mix between Rural and Urban areas is quite similar to Conwy.
You can see the proposals from the Commission's web page: http://www.lgbc-wales.gov.uk/
And selecting "Electoral Reviews".

The results form the Draft Proposals in Denbighshire I have discussed before, they are proposals are include the reduction of Councillor from 47 to 40, but more concerning is the reduction in the number divisions from 30 to 18. In Newport they are reducing the Divisions from 20 to 12 and in Neath Port Talbot from 42 to 19.

This will result in more Multi-Councillor divisions Newport and Neath Port Talbot has more 4 and 5 member divisions, and Denbigshire has lost about 12 single member division and has more 3 and 4 member divisions.

From the Electorate/Resident viewpoint this will mean that you are part of a much larger division, but would be represented by more Councillors. Take Llandudno or Colwyn Bay for instance, based on what the Commission has done in Denbighshire each Town could have just 1 super-sized Division with 5 members. Some may like this idea because you will have a better choice on who to ask if you need assistance. But because the area is so large the Councillor you ask may not know the detail of the area you live. It will also mean that the more proactive Councillors will be to busy to cope with all the issues.

From a Councillor view point it would mean that we would move from responsibility in a current 2 member division of around 3500 electorate to an area covering 8000+ electorate. It will mean we are more removed from the electorate than we are at the moment. In a rural area the implications are more profound when you add in the geographical size of the area that a Councillor will have to cover. The term "local Councillor" will in my view become a joke.

One of the problems is that the Commission are limited by the "Building Blocks" which are the Community Wards. These can not be changed as part of this review. The Community Wards are the areas that make up Town or Community Councils. In my view if the Government was serious about reforming/revamping Local Government they should local at the whole hierarchy of democracy and not just tinker with different levels at different time.

The other concern expressed is the experience the Commissioners have in Local Government. We would expect an independent body tasked with reviewing a part of Local Government would have at least representation from people with experience in the field. If you look at the biographies of the commissioners there is a concerning lack of history in this area: http://www.lgbc-wales.gov.uk/about_e.htm


Another consideration at this time is that of the Financial Implications of the changes. Although a reduction in the number of Councillors will save on Allowances, the cost of the change is the concerning point. Especially at a time when we are threatened with the future of reduced funding from Central government and the fact we are going to have to make at least £5Million saving every year for the next 4 to 5 years. There are more critical issues to solve instead of working on restructuring the Council to the extent suggested.

Now I appreciate that some may have the view that Councillors are facing the a similar prospect of "Turkey's voting for Christmas", but as I've tried to tackle in the above it is the means in which the changes are being suggested that are concerning.

I have made representations to the Commission both from a Personal viewpoint but also from one representing the Council as the Chairperson of the Electoral Review Task & Finish Group, which was the role I took on Thursday at the Council meeting.

What I should have added earlier is that the words "strange" and "bizarre" where themselves quotes I was using from other people. Both where comments I heard while at the Member Development Conference in Cardiff on 19th November. At the conference I asked a question of the speakers about the proposals coming out of the Boundary Commissions reviews. Steve Thomas the Chief Executive of the Welsh Local Government Association used the word "strange" and Dr Brian Gibbons, AM, Welsh Assembly Minster for Local Government used the phrase "bizarre". Both of these parties have written to the Boundary Commission to express there concerns.It is The Minister for Local Government that will ultimately make the decision as to whether to implement the recommendations from the Commission. If the current Minister (things may change at the end of next week) is using that term already then it does beg the question why he is letting the Commission potential waste the next 18 months carrying on reviewing the other authorities without redefining the Commissions Instructions. A action from Thursday's Council meeting was that the Leader should write to the New First Minster to express our concern in the process.

Tuesday, 1 December 2009

Deganwy Police & Councillor Surgery


Just got back from the monthly joint Police and Community Surgery.

Surgery took place between 6:30pm and 8pm.


PC Chris Perkins the Deganwy Community Beat Manager was representing the Police.


I was the only Councillor present, which is unusual as we normally have at least a couple of Town Councillors.


Meeting was also attended by some of the neighbourhood Watch coordinators, and a few issues came out.


There has been a spate of Car Break-ins in the Llanrhos area over the past few weeks. Seem to be very selective in what is being taken, e.g. a car jack was taken from one car but they left a Sat Nav system in the front of the cars. Police are advising residents to be cautious and ensure vehicles are looked and valuable hidden from site.


Issue with Cars being damaged on Station Rd and messages being left on Car Windows from an anonymous "resident" telling business workers not to park outside the residential properties. PC Chris Perkins is to distribute a letter to all households informing them of the situation and the rights of people to park on the road.

This is a common problem and Deganwy is far from the only place where this occurs. There is no easy solution as both workers and residents need somewhere to park.


Since the resurfacing of the Cycle path between Deganwy and Conwy Cob, it has become an meeting place for people drinking and then leaving lots of litter behind.


A few other items where raised and discussed.


A useful meeting, but we do face the problem of how to inform people that the meetings are taking place. We have posters in the local Post Offices and community notices in the local papers. They only other idea is distribute leaflets to every resident, but this is very costly.


Next meeting will be on Thursday 14th January at 1:30pm at The Deganwy Castle Hotel. I have another meeting at that time so will not be present, I'm sure some of the other councillors will be present at the next meeting.